Resources for Cities, Counties, and their Associations

CIS is providing members and agents with relevant information about the coronavirus. This page will be updated as additional information is available.
 

LOGISTICAL GUIDANCE FOR REOPENING LOCAL GOVERNMENTS’ BUILDINGS TO THE PUBLIC

CIS provides this Logistical Guidance and checklist of considerations to assist local governments as they develop plans to reopen their buildings to the public. It is designed to be useful to the widest possible audience and may require personalization to address the unique needs of your organization or a particular department within your organization. If the local government works in a county whose Phase 1 plan has been approved by the State of Oregon, any reopening plans must be made in conformance with the Phase 1 plan.  

Included:

  • Legal Requirements Placed on Local Governments
  • Best Practices for Implementing a Program for Taking Visitors' Temperatures During the COVID-19 Pandemic
  • Responding to Visitors Who do Not Abide by the Local Government's Restrictions
  • Contact Tracing
 

FEDERAL GOVERNMENT PROTECTS LOCAL AND STATE GOVERNMENTS FROM COVID-19 LIABILITY EXPOSURES

Liability concerns should not get in the way of providing necessary services to battle the pandemic, the federal government is providing immunity from state and federal lawsuits to local, government-organized COVID-19 testing and treatment.

 

CIS WORKSITE RISK MANAGEMENT GUIDANCE FOR EMPLOYERS

CIS has developed the following info sheets based on the latest recommendations from Oregon OSHA.

 

AGILITY RECOVERY SERVICES AND COVID-19 RESOURCE ASSISTANCE

Discover how you can tap into Agility Recovery for assistance in responding to the coronavirus pandemic. 

 

COVID-19 NETDILIGENCE RESOURCES

NetDiligence has published a variety of articles related to COVID-19—including cybersecurity threats and work-from-home security tips—that are now available in your eRiskHub. The articles have been added to the Learning Center, and are featured at the top of the page.  If you do not have access to the eRiskHub or have any questions, please contact your pool for more information.
 
Articles include:
  • Remote Workforce Security Remediation
  • Cybersecurity Tips to Prevent Your Business from Becoming COVID-19's Virtual Victim
  • Telework Overview and Tips
  • COVID-19 Warrants Modified Cybersecurity for Work-At-Home
  • Rising Cybersecurity Threats - Recap of our COVID-19 Webinar
  • Global Privacy Concerns - Recap of COVID-19 Webinar
 

ANSWERS TO OREGON PUBLIC EMPLOYERS MOST PRESSING QUESTIONS 

Public employers are faced with the delicate balancing act of providing a safe workplace and an individual employee’s rights to be free from discrimination. There are many questions the reasonable and prudent employer may have, and some are outlined here.

 

CIS SAMPLE COVID-19 LEAVE POLICY (UPDATED APRIL 2)

Our Pre-Loss team created this sample policy to assist members in implementing an emergency policy to comply with the new federal and state laws. The federal laws apply to all public sector members.

 

COVID LEAVE LAWS CHART (UPDATED APRIL 2)

This decision tree can be used to determine an employee's eligibility under the Federal Emergency Paid Sick Leave Act (EPSLA), the Federal Emergency Family and Medical Leave Expansion Act (EFMLEA), and the new regulation relating to OFLA.

 

CIS GUIDANCE TO MEMBERS - SUGGESTED FFCRA DEFINITION OF "EMERGENCY RESPONDER"

This document has been prepared to provide guidance on determining the type of employees fitting the definition of "emergency responders" as stated in the Emergency Family Medical Leave Expansion Act and the Emergency Paid Sick Leave Act.

 

SAMPLE FFCRA DESIGNATION NOTICE; FFCRA/OFLA LEAVE REQUEST;  FURLOUGH POLICY AND LETTER; LAYOFF LETTER

CIS Pre-Loss and Hire to Retire team developed the following sample forms and templates. It’s important to know that these documents should not be interpreted as legal advice. Please review them first with appropriate legal counsel before implementing them. If you have any questions about a document, please email CIS Pre-Loss at preloss@cisoregon.org.  
 

CORONAVIRUS AND CIS WORKERS' COMPENSATION, PROPERTY, VEHICLE, AND LIABILITY COVERAGE

When and what will be covered by your CIS policy.

 

CIS COVERAGE AND RISK MANAGEMENT REQUIREMENTS FOR SHELTERS

CIS is your partner in managing your risk exposure during a public health emergency, such as the COVID-19 outbreak, while you serve your community. Your CIS coverage is a key piece of your total risk management efforts during this uncertain time. In managing the risks inherent in a pandemic response, CIS’ coverage is best paired with risk transfer provisions in your agreements with other service providers.

 

CIS BENEFITS COVERAGE COVID-19 TESTING, CONTINUATION OF COVERAGE, AND SHORT-TERM DISABILITY

Copays, coinsurance, and deductibles for physician recommended COVID-19 testing/visit costs for in-network providers will be waived for Regence medical plans (Copay & HDHP*) and the Kaiser medical plans (Copay & Deductible). Treatment for the virus will continue to be covered under regular plan benefits.

 

CIS BENEFITS COVERAGE INSURANCE CONTINUATION - FURLOUGH VS. LAYOFF,  AND MORE

This member update outlines the different employer options to continue to pay premiums on behalf of employees if they're furloughed or laid off; how COVID-19 impacts (or doesn't) the ACA requirements, and benefit reminders and changes to share with your employees.

 

CIS BENEFITS COVERAGE ADDITIONAL BENEFIT ENHANCEMENTS

Based on the continuing challenges of the COVID-19 pandemic, additional benefit enhancements have been made to the Regence and Kaiser medical plans. Please review the changes below and remember that the enhancements are currently available only through May 31, 2020. Time will tell what happens beyond May. 

 

FREE COVID-19 WORKPLACE PREPAREDNESS COURSE

This free COVID-19 course describes workplace preparedness — as well as symptoms and how to care for someone at home (if a family member contracts the virus). The course is accessible to all Property/Liability, Workers’ Compensation, and Employee Benefits members and agents. Please note, an active account is required to access the course.

 

Hire-to-Retire and Pre-Loss Resources

Forms from specific employers are provided with their permission.
LEGAL DISCLAIMER
CIS provides these forms, templates, and links as a courtesy only and as tools available for CIS member use; they should not be interpreted as legal advice. No employer should implement any of the templates and samples provided here without first reviewing them with appropriate legal counsel. All forms are provided without warranty of effectiveness, compliance, or legality.
 


 

Public Safety Resources

Additional Resources